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Policies & publications

Policies and Publications at Coleg Gwent, South Wales

Policies & publications

Our range of policies are available on request. Please contact us.

Download pdf version of:
Coleg Gwent Complaints Procedure

Child and Vulnerable Adult Protection Unspent Conviction Policy

Admissions Policy

Data Protection Policy

Data Protection Privacy Notice
The College holds personal data for a variety of purposes. Under the Data Protection Act 1998, you have the right to a copy of the data held about you by the College, for which a small fee may be charged. For information on the College’s registration in the Data Protection Register see By contacting Coleg Gwent you are giving explicit consent for the data collected about you to be processed for funding, statistical and administrative purposes connected with your studies. You are also giving explicit consent for your data to be used in accordance with the Wales Accord on Sharing of Personal Information (WASPI). The college may also use the data to send you details of further courses or study opportunities. The college reserves the right to contact your parent/guardian (Students below the age of 18 or becoming 18 during full time study) or employer (if the employer is paying your fees) regarding your progress, attendance and disciplinary issues. You are also giving explicit consent for your parent, guardian or carer to access your eILP (ACE)/ online reports. If you do not want parents or guardian to receive reports on your progress, then you must discuss with the Campus Head of Learner Services in order to withdraw your consent. The college may use your information, or send it to selected 3rd parties, for the purpose of educational research. The information you supply will be used by the Skills Funding Agency, an Executive Agency of the Department for Business, Innovation and Skills, to issue you with a Unique Learner Number (ULN), and to create your Personal Learning Record (PLR). For more information about how your information is processed and shared refer to the Extended Privacy Notice available on Gov.UK. Information we hold about you will be sent to the Welsh Government and used in the following ways:
  1. By the Welsh Government and other public bodies, to carry out the funding, planning, monitoring and inspection of learning and to produce statistical publications.
  2. By selected third parties, including social research organisations, to carry out research, analysis or equal opportunities monitoring relating to education and training.

  3. By the Welsh Government and third parties acting on its behalf, to assist in linking your records to other data sources for the purpose of statistical research.

  4. The Welsh Government may share your name, date of birth, address and postcode with electoral registration officers taking part in data matching pilot schemes to improve the accuracy of electoral registers.

  5. Your contact details may be passed on to contractors acting on behalf of the Welsh Government (including the Wales European Funding Office), to undertake interviews or surveys of current and former learners, as part of formal evaluations of Welsh Government-funded programmes. Contractors will contact a sample of individuals. You may be contacted and asked to take part in an evaluation of your personal experience of a learning activity. If you are contacted, the purpose of the interview or survey will be explained to you and you will be given the option to say yes or no to taking part. Contractors will use your details only for the purpose of carrying out the evaluation and in accordance with the Data Protection Act.  Your details will then be deleted once the evaluation contract is complete.
Your rights: Under the Data Protection Act 1998, you have rights of access to the data the Welsh Government holds about you. You may have to pay a small fee for this. For further information please email

For more detail on the above, please visit WG website at

Freedom of Speech Code of Practice

Welsh Language Scheme

Publication Scheme

Fee Policy 2015/2016

Strategic plan

Information Security Framework - CMT

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